Meeting #7 MINUTES OF THE LONDON TRANSIT COMMISSION ON WEDNESDAY AUGUST 25, 2021 @ 5:00PM

Meeting #7

MINUTES OF THE LONDON TRANSIT COMMISSION HELD VIRTUALLY DURING THE COVID-19 EMERGENCY AT 5:00 PM ON WEDNESDAY AUGUST 25, 2021

Those present were

Mr. Phil Squire – Chair

Mrs. Tanya Park – Vice Chair

Mr. Jesse Helmer – Commissioner

Mr. Tariq Khan – Commissioner

Mrs. Sheryl Rooth – Commissioner

Also present were

Mrs. Kelly Paleczny – General Manager

Mrs. Katie Burns – Director of Planning

Mrs. Joanne Galloway – Director of Human Resources

Mr. Mike Gregor – Director of Finance

Mr. Craig Morneau – Director of Fleet & Facilities

Mrs. Caroline Roy – Secretary

Meeting to order The Chair called the meeting to order.
Completion and

Acceptance of

Agenda

The Chair called for acceptance of the agenda as amended, Mrs. Park moves, seconded by Mr. Khan, the acceptance of the agenda as amended. CARRIED.
Disclosures

of Pecuniary Interest

 The Chair called for disclosures of pecuniary interest with respect to the agenda as amended. There were no conflicts of interest declared.
Minutes Mr. Khan moves, seconded by Mrs. Rooth, the minutes of the meeting held on the June 30, 2021 be APPROVED.

YEAS: Mr. Squire, Mrs. Park, Mr. Helmer, Mr. Khan and Mrs. Rooth

CARRIED.
Tanya Park – Resignation from the Commission With regard to the email from Tanya Park dated August 1, 2021 re Resignation from the Commission, copy attached, Mr. Helmer moves, seconded by Mrs. Rooth, the Commission RECOMMEND to Council that the vacancy be filled for the remainder of the Commission’s term (ending November 2022).

YEAS: Mr. Squire, Mrs. Park, Mr. Helmer, Mr. Khan and Mrs. Rooth

CARRIED.
Cycling Infrastructure Update Mr. Doug MacRae, Director Transportation and Mobility – City of London was present to answer questions with regard to the Cycling Infrastructure Update report, copy attached. Mrs. Rooth moves, seconded by Mrs. Park, the report be NOTED and FILED.

YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth

CARRIED.
Implementation of PHI Cell Technology on LTC Fleet The Commission received a presentation from Raymond Melleady, Executive Vice President, Seating and Technology – United Safety and Survivability re the Implementation of PHI Cell Technology on LTC Fleet report, copy attached, Mrs. Rooth moves, seconded by Mrs. Park, the Commission:

i) APPROVE the supply and installation of the United Safety and Survivability Corporation (USSC) Active Air Purification System onboard the conventional transit fleet at a cost of $880,285 exclusive of applicable taxes; and

ii) DIRECT administration to finalize contract particulars with USSC as required.

YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth

CARRIED.
Zero-Emission Bus Implementation Strategy Update With regard to the Zero-Emission Bus Implementation Strategy Update report, copy attached, Mr. Khan moves, seconded by Mrs. Rooth, the Commission:

i) DIRECT administration to work with civic administration to create a Business Case for the initial zero-emission bus implementation of 10 40’ battery electric buses and seven chargers (three overhead and four plug in), including the identification of potential sources for funding for the initiative, which will be forwarded to Municipal Council as part of the 2022 Budget deliberation process; and

ii) DIRECT administration to continue discussions with CUTRIC with respect to London’s participation in a Zero-Emission Bus (ZEB) turn-key joint procurement initiative which will assist transit agencies and operators in leveraging the economies of scale associated with ZEBs and allied charging/fueling infrastructure.

YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth

CARRIED.
2022 Operating Budget Program With regard to the 2022 Operating Budget Program report, copy attached, Mr. Helmer moves, seconded by Mrs. Rooth, the Commission:

i) APPROVE the 2022 base operating budget program for public transit services allocated as follows:

Category Conventional Specialized Total
Revenue $ 47,672,700 $ 2,365,700 $ 50,038,400
Expenditures  83,607,300  11,625,400 95,232,700
City of London $ 33,197,500 $ 9,223,900 $ 42,421,400
Budget Shortfall $ 2,737,100 $ 35,800 $ 2,772,900

ii) DIRECT administration to report back on options to mitigate the base budget shortfall at the March 2022 meeting;

iii) APPROVE the 2022 growth operating budget (revenue and expenditure investment) as summarized in Enclosure I, for London’s public transit services of $ 997,400, noting this would be funded through assessment growth and is allocated as follows:

• Conventional transit $ 805,800

• Specialized transit $ 191,600

iv) DIRECT administration to submit the approved 2022 public transit services operating budget to the civic administration consistent with the City of London’s reporting format.

YEAS: Mr. Squire, Mrs. Park, Mr. Helmer, Mr. Khan and Mrs. Rooth

CARRIED.
2022 – 2031 Capital Budget Program With regard to the 2022 – 2031 Capital Budget Program report, copy attached, Mr. Helmer moves, seconded by Mrs. Rooth, the Commission:

i) APPROVE the 2022 capital budget program of $16,362,200 comprised of the following programs:

Program Units Amount
Bus replacement 17 $ 10,874,500
Bus expansion 5 4,064,500
Facility upgrades 500,000
Information system software and hardware 550,000
Shop and garage equipment 200,000
Service fleet replacement 50,000
Stop upgrades 123,200
Total 22  $16,362,200
Funding  Amount
Province of Ontario (Provincial gas tax)  $ 2,614,200
LTC capital program reserve fund 923,200
Development charges – City of London 433,600
City of London 6,544,700
Federal gas tax program – C/L 2,866,000
Provincial – ICIP Project Funding 1,354,700
Federal ICIP Project Funding 1,625,800
Total  $16,362,200

noting identified funding from the City of London of $6,544,700 and Federal Gas Tax program of $2,866,000 is subject to the approval of Municipal Council as part of the City of London’s 2022 budget approval process; and

ii) DIRECT the administration submit the recommended 2022 capital budget program, and provisional estimates for 2023 to 2031 to civic administration consistent with the City of London’s reporting format.

YEAS: Mr. Squire, Mrs. Park, Mr. Helmer, Mr. Khan and Mrs. Rooth

CARRIED.
2021 Conventional Service Plan Update With regard to the 2021 Conventional Service Plan Update report, copy attached, Mr. Khan moves, seconded by Mrs. Rooth, the report be NOTED and FILED.

YEAS: Mr. Squire, Mrs. Park, Mr. Helmer, Mr. Khan and Mrs. Rooth

CARRIED.
COVID-19 Ridership Impact With regard to the COVID-19 Ridership Impact report, copy attached, Mrs. Park moves, seconded by Mr. Helmer, the report be NOTED and FILED.

YEAS: Mr. Squire, Mrs. Park, Mr. Helmer, Mr. Khan and Mrs. Rooth

CARRIED.
Financial Update – Conventional Transit Operating – July 31, 2021 With regard to the Financial Update – Conventional Transit Operating – July 31, 2021 report, copy attached, Mrs. Rooth moves, seconded by Mr. Khan, the report be NOTED and FILED.

YEAS: Mr. Squire, Mrs. Park, Mr. Helmer, Mr. Khan and Mrs. Rooth

CARRIED.
Financial Update – Specialized Transit Operating – July 31, 2021 With regard to the Financial Update – Specialized Transit Operating – July 31, 2021 report, copy attached, Mrs. Rooth moves, seconded by Mr. Khan, the report be NOTED and FILED.

YEAS: Mr. Squire, Mrs. Park, Mr. Helmer, Mr. Khan and Mrs. Rooth

CARRIED.
Financial Update – Capital Budget – July 31, 2021 With regard to the Financial Update – Capital Budget – July 31, 2021 report, copy attached, Mrs. Rooth moves, seconded by Mr. Khan, the report be NOTED and FILED.

YEAS: Mr. Squire, Mrs. Park, Mr. Helmer, Mr. Khan and Mrs. Rooth

CARRIED.
Administrative Vaccine Policy With regard to the Administrative Vaccine Policy verbal report, Mr. Khan moves, seconded by Mrs. Rooth, the verbal report be NOTED and FILED.

YEAS: Mr. Squire, Mrs. Park, Mr. Helmer, Mr. Khan and Mrs. Rooth

CARRIED.
Date of Next Meeting The Commission confirmed the date of the next meeting as follows:

Wednesday September 29, 2021 at 5:00 p.m.
Adjournment Mrs. Rooth moves, seconded by Mr. Helmer the meeting be adjourned. CARRIED. The meeting adjourned at 6:20 p.m.

_________________________________________

Phil Squire – Chair

__________________________________________

Caroline Roy – Secretary