Meeting #1
MINUTES OF THE LONDON TRANSIT COMMISSION HELD IN THE COMMISSION BOARDROOM AT 5:00 P.M. ON WEDNESDAY JANUARY 31, 2024
Those present were:
Stephanie Marentette – Chair
Scott Collyer – Vice-Chair
David Ferreira – Commissioner
David Little – Commissioner
Jacqueline Madden – Commissioner
Jerry Pribil – Commissioner
Sheryl Rooth – Commissioner
Also present were
Kelly Paleczny – General Manager
Katie Burns – Director of Planning
Joanne Galloway – Director of Human Resources
Mike Gregor – Director of Finance
Craig Morneau – Director of Fleet & Facilities
Shawn Wilson – Director of Operations
Caroline Roy – Secretary
| Meeting to order | The meeting was called to order. |
| Completion and
Acceptance of Agenda |
The Chair called for acceptance of the agenda as amended, S. Rooth moves, seconded by S. Collyer, the acceptance of the agenda as amended. CARRIED. |
| Disclosures
of Pecuniary Interest |
The Chair called for disclosures of pecuniary interest with respect to the agenda as amended. There were no conflicts of interest declared. |
| Minutes | S. Collyer moves, seconded by D. Little, the minutes of the meeting held on November 29, 2023 be APPROVED.
YEAS: S. Rooth, S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden and J. Pribil CARRIED. |
| Commission Work Programs – 2023 (status) and 2024 (draft) | With regard to the Commission Work Programs – 2023 (status) and 2024 (draft) report, copy attached, J. Madden moves, seconded by D. Ferreira, that with respect to the Smart Card software development administration BE DIRECTED to inform the contractor that the Commission has expressed concern about the implementation of this program and is keen to see the June 2024 timeline be met.
YEAS: D. Ferreira and J. Madden NAYS: S. Marentette, S. Collyer, D. Little, J. Pribil and S. Rooth LOST. S. Collyer moves, seconded by D. Ferreira, the Commission APPROVE IN PRINCIPLE the direction of the Draft 2024 Work Program as set out in Enclosure I. YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth CARRIED. |
| Occupational Health & Safety Work Programs – 2023 (status) and 2024 | With regard to the Occupational Health & Safety Work Programs – 2023 (status) and 2024 report, copy attached, S. Rooth moves, seconded by D. Little, the report be NOTED and FILED.
YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth CARRIED. |
| Voice of the Customer – 2023 Survey | With regard to the Voice of the Customer – 2023 Survey report, copy attached, S. Collyer moves, seconded by S. Rooth, the report be NOTED and FILED.
YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth CARRIED. |
| Specialized Service Update Re: New Vehicles | With regard to the Specialized Service Update Re: New Vehicles report, copy attached, D. Little moves, seconded by S. Collyer, the report be NOTED and FILED.
YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth CARRIED. |
| AODA Update Report | With regard to the AODA Update Report, copy attached, S. Collyer moves, seconded by S. Rooth, the report be NOTED and FILED.
YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth CARRIED. |
| Service Request Update – Conventional Transit | With regard to the Service Request Update – Conventional Transit report, copy attached, D. Ferreira moves, seconded by S. Collyer, the report be NOTED and FILED.
YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth CARRIED. |
| Update – New Year’s Eve Service (2023) | With regard to the Service Request Update – Conventional Transit report, copy attached, D. Ferreira moves, seconded by S. Collyer, the report be NOTED and FILED.
YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth CARRIED. |
| Multi-Year Budget | With regard to the Multi-Year Budget verbal report, S. Marentette moves, seconded by S. Rooth, the Commission DIRECT Administration table an amended budget request calling for 18,000 hours a year for four years for the Conventional Transit Service.
YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth CARRIED. |
| In Camera Session | Consistent with the provision of Section 239 of the Municipal Act, D. Little moves, seconded by S. Collyer, the Commission move In Camera to CONSIDER:
i) The security of the property of the Commission; and ii) Personal matters about an identifiable individual, including Municipal or local board employees; and iii) A position, plan, procedure, criteria, or instructions to be applied to negotiations with respect to the Specialized Service Booking System; and iv) Educating or training members of the council, a local board or committee. CARRIED. At the In Camera session, the Commission met to CONSIDER: i) The security of the property of the Commission; and ii) Personal matters about an identifiable individual, including Municipal or local board employees; and iii) A position, plan, procedure, criteria, or instructions to be applied to negotiations with respect to the Specialized Service Booking System; and iv) Educating or training members of the council, a local board or committee. Pursuant to procedural requirement of Section 239 of the Municipal Act the Commission REPORTED PROGRESS on: i) The security of the property of the Commission; and ii) Personal matters about an identifiable individual, including Municipal or local board employees; and iii) A position, plan, procedure, criteria, or instructions to be applied to negotiations with respect to the Specialized Service Booking System; and iv) Educating or training members of the council, a local board or committee. CARRIED. |
| Date of Next Meeting | The Commission confirmed the date of the next meeting as follows:
Wednesday February 28, 2024 – 5:00 P.M. |
| Adjournment | J. Pribil moves, seconded by S. Collyer the meeting be adjourned. CARRIED. The meeting adjourned at 8:10 p.m.
__________________________________________ Stephanie Marentette – Chair __________________________________________ Caroline Roy – Secretary |