Meeting #3 – Minutes of the London Transit Commission on Wednesday March 27, 2024 @ 5PM

Meeting #3

MINUTES OF THE LONDON TRANSIT COMMISSION HELD IN THE COMMISSION BOARDROOM AT 5:00 P.M. ON WEDNESDAY MARCH 27, 2024

Those present were

Stephanie Marentette – Chair

Scott Collyer – Vice-Chair

David Ferreira – Commissioner

David Little – Commissioner

Jacqueline Madden – Commissioner

Jerry Pribil – Commissioner

Sheryl Rooth – Commissioner

Also present were

Kelly Paleczny – General Manager

Katie Burns – Director of Planning

Joanne Galloway – Director of Human Resources

Mike Gregor – Director of Finance

Craig Morneau – Director of Fleet & Facilities

Shawn Wilson – Director of Operations

Caroline Roy – Secretary

Meeting to order The meeting was called to order.
Completion andAcceptance of

Agenda

The Chair called for acceptance of the agenda as amended, S. Rooth moves, seconded by S. Collyer, the acceptance of the agenda. CARRIED.
Disclosuresof Pecuniary Interest The Chair called for disclosures of pecuniary interest with respect to the agenda. There were no conflicts of interest declared.
Minutes D. Little moves, seconded by J. Madden, the minutes of the meeting held on February 28, 2024 be APPROVED.YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.
2nd Report Accessible Public Transit Service Advisory Committee With regard to the 2nd Report Accessible Public Transit Service Advisory Committee report, copy attached, D. Little moves, seconded by S. Rooth, the report be NOTED and FILED.YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.
2023 Draft Auditors’ Report The Commission received a presentation from Katie denBok, KPMG re the 2023 Draft Auditors’ report.With respect to the presentation and report, copy attached, S. Collyer moves, seconded by D. Little, the Commission APPROVE the Draft 2023 Auditors’ Report and Financial Statements as set out in Enclosure I.

YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.
2023 Pension Fund Audit and Plan Enhancements With regard to the 2023 Pension Fund Audit and Plan Enhancements report, copy attached, S. Rooth moves, seconded by S. Collyer, the report be NOTED and FILED.YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.
Status of Reserve & Reserve Funds – December 31, 2023 With regard to the Status of Reserve & Reserve Funds – December 31, 2023 report, copy attached, S. Rooth moves, seconded by S. Collyer, the report be NOTED and FILED.YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.
Financial and Operational Performance Review With regard to the Financial and Operational Performance Review report, copy attached, S. Collyer moves, seconded by J. Madden, the report be NOTED and FILED.YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

NAYS: D. Ferreira

CARRIED.
Service Implementation Update – New Express Route 95 With regard to the Service Implementation Update – New Express Route 95 report, copy attached, S. Collyer moves, seconded by J. Pribil, the report be NOTED and FILED.YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.
2024 Service Plan – Conventional Transit With regard to the 2024 Service Plan – Conventional Transit report, copy attached, S. Rooth moves, seconded by D. Little, the Commission APPROVE the 2024 Conventional Transit Service Plan as set out below noting the recommended changes represent approximately 18,000 additional service hours:a. Route 5: Weekday- Increase frequency from 60 minutes to 30 minutes between 6pm and 12am

b. Route 10

i. Weekday – Increase early AM frequency from 30 minutes to 20 minutes between 6am and 7am

ii. Weekday – Increase peak period frequency from 20 minutes to 16 minutes between 7am and 9am and 2pm and 6pm

iii. Sunday – Increase frequency from 60 minutes to 30 minutes between 6pm and 11pm

c. Route 17B: Weekday- Modify routing to operate along Riverbend to Oxford

d. Route 19

i. Weekday – Add an additional bus to increase the round trip time all day

ii. Saturday – Add an additional bus to increase the round trip time all day

e. Route 20 – Extend service to Oakcrossing during all operating periods

YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.
Contract Extension – Diesel With regard to the Contract Extension – Diesel report, copy attached, S. Collyer moves, seconded by J. Madden, the Commission:(i) ACCEPT the rates and two-year contract extension presented by Suncor for the supply and delivery of diesel fuel for the period May 1, 2024 through April 30, 2026; and

(ii) DIRECT administration to finalize contract extension details with Suncor.

YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.
Recosted 2024 Operating Budget Program With regard to the Recosted 2024 Operating Budget Program report, copy attached, S. Collyer moves, seconded by J. Madden, the Commission APPROVE the recosted 2024 operating expenditure budget for London’s public transit services of $111,800,400 as summarized on the following table noting the recosting includes updates for the recently approved 2024 growth in addition to the original base budget.

  Description Conventional Transit Specialized Transit Total
Revenue
Transportation revenue $ 39,093,300 $ 839,100 $ 39,932,400
Operating revenue 1,990,600 – 1,990,600
Transfer from reserves 1,661,400 – 1,661,400
Provincial gas tax funding 11,200,000 – 11,200,000
Total Revenue 53,945,300 839,100 54,784,400
Expenditure
Personnel cost 64,474,400 1,519,200 65,993,600
Fuel 10,635,000 – 10,635,200
Direct bus maintenance 9,049,300 – 9,049,300
Facility 3,439,900 – 3,439,900
Insurance 4,516,100 – 4,516,100
Contribution to reserves 1,398,800 – 1,398,800
Contracted service costs – 12,791,400 12,791,400
All other material costs 3,624,900 351,200 3,976,100
Total Expenditures 97,138,600 14,661,800 111,800,400
City of London  $ 43,193,300  $ 13,822,700 $ 57,016,000

YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.
Recosted 2024 Capital Budget Program With regard to the Recosted 2024 Capital Budget Program report, copy attached, S. Collyer moves, seconded by S. Rooth, the Commission APPROVE the recosted 2024 capital budget of $70,288,500 as summarized below noting the recosted budget reflects the previously approved 2024 capital budget program, program updates and carry forward amounts relating to deferred or active 2023 capital projects.2024 Recosted Capital Budget

   Source of Investment  
Description  Capital Program Reserve  City of London Federal and Provincial  Provincial Gas Tax  Total
Bus replacement  $ – $ 21,832,800 $ – $ 5,263,300 $ 27,096,100
Bus expansion – 2,268,200 6,226,800 – 8,495,000
Facility upgrades – 801,800 – – 801,800
Fare processing equip. – 747,500 – 1,747,500 2,495,000
Information systems 1,188,000 –  – – 1,188,000
Shop & garage equip. 240,000 – – – 240,000
Service fleet replacement 155,000 – – – 155,000
Stop upgrades 100,000 – – – 100,000
Bus stop amenities – 59,900 164,700 – 224,600
Fleet radio replacement – 312,500 – 312,500 625,000
Smart card program – –  – 408,000 408,000
Highbury facility rebuild – 667,500 1,832,500 – 2,500,000
Zero Emission Bus Pilot – 12,980,000 12,980,000 – 25,960,000
$1,683,000 $39,670,200 $ 21,204,000 $7,731,300 $ 70,288,500

YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.
2024 Transit Passenger Shelter Program With regard to the 2024 Transit Passenger Shelter Program report, copy attached, S. Collyer moves, seconded by D. Little, the Commission APPROVE the following list of warranted locations for installation of non-advertising shelters in 2024:i. Fanshawe at Dalmagarry WB

ii. Fanshawe at Wonderland eastbound

iii. Hyde Park at North Routledge Park 1 southbound

iv. Sarnia at Beaverbrook eastbound

v. Highbury at Edgevalley southbound

vi. Highbury at Kilally southbound

vii. Adelaide at Lorne northbound

viii. Culver at Third westbound

ix. Hyde Park south of Oxford northbound

x. Highbury at Godfrey southbound

xi. Fanshawe at Wonderland WB

YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.
Specialized Service Scheduling System Update With regard to the Specialized Service Scheduling System Update report, copy attached, S. Collyer moves, seconded by D. Little, the report be NOTED and FILED.YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.
Virtual/Recorded Commission Meeting Options With regard to the Virtual/Recorded Commission Meeting Options report, copy attached, J. Madden moves, seconded by D. Ferreira, the Commission DIRECT administration:i. Purchase the table-top video recording system at an upset maximum of $5,000;and

ii. Arrange for the monthly meetings to be live-streamed through this device, or at the very least, that the recordings be posted on the corporate website.

YEAS: D. Ferreira and J. Madden

NAYS: S. Marentette, S. Collyer, D. Little, J. Pribil and S. Rooth

MOTION FAILED

J. Pribil moves, seconded by S. Collyer, the Commission DIRECT administration

i. Purchase the table-top video recording system at an upset maximum of $5,000;and

ii. Explore the cost of posting the recordings on the Corporate website and report back on same at a future meeting.

YEAS: S. Collyer and S. Marentette

NAYS: D. Little, D. Ferreira, J. Madden, J. Pribil and S. Rooth

MOTION FAILED

J. Madden moves, seconded by D. Ferreira, the Commission DIRECT administration

i. Purchase the table-top video recording system at an upset maximum of $5,000;

ii. Post the monthly recordings on the Corporate website; and

ii. Explore the cost of live-streaming the monthly meetings and report back on same at a future meeting.

YEAS: D. Little and J. Madden

NAYS: S. Collyer, S. Marentette, D. Ferreira. J. Pribil and S. Rooth

MOTION FAILED.

S. Collyer moves, seconded by D. Little, the Commission DIRECT administration

i. Purchase the table-top video recording system at an upset maximum of $5,000 for internal purposes only; and

ii. Explore the cost associated with posting the recordings on the corporate website.

YEAS: S. Collyer, S. Marentette, D. Little. J. Pribil and S. Rooth and J. Madden

NAYS: D. Ferreira

CARRIED.
2024 Road Construction Update With regard to the 2024 Road Construction Update report, copy attached, S. Collyer moves, seconded by D. Little, the report be NOTED and FILED.YEAS: S. Marentette, S. Collyer, D. Ferreira, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.
In Camera Consistent with the provision of Section 239 of the Municipal Act, S. Collyer moves, seconded by S. Rooth, the Commission move In Camera to CONSIDER:i) Personal matters about an identifiable individual, including Municipal or local board employees.

CARRIED.

At the In Camera session, the Commission met to CONSIDER:

i) Personal matters about an identifiable individual, including Municipal or local board employees.

Pursuant to procedural requirement of Section 239 of the Municipal Act the Commission REPORTED PROGRESS on:

i) Personal matters about an identifiable individual, including Municipal or local board employees.

CARRIED.
Date of Next Meeting The Commission confirmed the date of the next meeting as follows:Wednesday April 24, 2024 – 5:00 P.M.
Adjournment S. Rooth moves, seconded by D. Little the meeting be adjourned. CARRIED. The meeting adjourned at 6:45 p.m.__________________________________________

Stephanie Marentette – Chair

__________________________________________

Caroline Roy – Secretary